Student Grievance Handbook
Student Handbook 2016-2017
- General Statement
Asia-Pacific Nazarene Theological Seminary, a graduate school in the Wesleyan tradition, prepares men and women for Christ-like leadership and excellence in ministries.
wants its students to be holistically capable servants of God: intellectually, emotionally, spiritually and physically. Since both faculty members and students are committed to this common purpose a strong community spirit must prevail on this campus. Every effort is made to deepen the fellowship and to make it more meaningful through worship, study, service, and social activities.
Effective learning must necessarily include involvement of the individual in life itself. Hard work and openness to new truth from various authors, from classmates, from professors, and from God, can make Seminary life a profitable adventure in Christian living.
The nurture to the Christian Life and its normal expression in service for Christ are important concerns of the Seminary. Every possible encouragement therefore is given to students to maintain a growing Christian experience and compassion for the needs of others.
In addition to what takes place through the classroom and research, the Seminary provides opportunities that enable students to grow as persons and as Christians. These activities include ministries on and off campus, social interaction, and participation in student organization, drama, and sports. While holistic development and transformational learning require a balance of all these activities, students must be reminded of the fact that God has called them first and foremost to be students during these years of their lives.
These varied experiences in Seminary life offer student’s opportunities to develop skills, share their faith, and experience life at its best.
Seminary life is a special kind of living under unique conditions and with many people from different home backgrounds, lifestyles, and perspectives. It is living under social and intellectual situations which can be greatly stimulating to some, but which nonetheless can be felt by others as threatening pressures.
It is a kind of living which demands a high degree of individual responsibility for the conduct of one’s affairs.
These factors are present here at the Seminary. It is within this context that education takes place at APNTS—learning to work with others, learning to balance work and leisure, learning to win and lose, learning to respect and submit to legitimate authority, and learning to test theory with supervised practice.
The result will depend upon each student’s measure of determined motivation and degree of commitment to succeed.
- I. Spiritual Life
- A. Chapel Services
Give me one hundred preachers who fear nothing but sin and desire nothing but God, and I care not whether they be clergymen or laymen, they alone will shake the gates of Hell and set up the kingdom of Heaven upon Earth.
APNTS seeks to provide a quality graduate education, encouraging all students to love the Lord with all their mind. At the same time, one must also love the Lord with all the heart. So, while encouraging intellectual growth, the Seminary also encourages corresponding spiritual growth, shaping the spirit and developing Christ-likeness of character. In fact, at the center of the graduate program is the religious life, which is a personal matter capable of being shared with others and expressed corporately. In other words, APNTS is committed to an education that not only provides academic information and ministerial skills, but one that is transformational, thus developing the person in Christian maturity.
This occurs through the formal, non-formal, and informal curriculum of the Seminary. Students are ultimately responsible for developing their own integrated program for nurturing holistic spiritual development utilizing all of the possibilities provided in the integrated program outlined below.
Chapel Services and policies
Chapel services are central to the spiritual life of this community and. primarily serve to nurture the entire community including both faculty and students, in spiritual growth and Christlikeness. Secondly, chapel services serve as an opportunity to both model and put into practice concepts of pastoral theology taught in the classroom. During first and second semesters chapel is held twice weekly on Tuesday and Thursday mornings at 11:10 a.m. and provides opportunity for worship, edification, and fellowship.
Speakers preach with the goal of feeding the student body and nurturing the spiritual development of the entire campus community.
The chapel hours include a monthly celebration of the sacrament of communion and provide opportunities for baptism, infant dedication, covenant services, and other days of special emphasis.
Each year, the Chapel Committee plans weeks of special emphasis where outside speakers are brought in and the number of chapel services is expanded. These include:
Spiritual Deepening Week
Compassionate Ministries Week
During first and second semesters, prayers meeting are held at various times and places. Twice a month, campus wide prayer meetings are held on Wednesday evenings in the Chapel. Members of the student body direct these services of prayer and praise. Dorm prayer meetings and other special prayer times are often organized through the Student Body Organization and Resident Assistants. Students are required to participate in prayer meetings as a part of their seminary experience.
- Chapel attendance is required of all students who reside on campus (full time and part time).
- Chapel is also required of non–resident students on those days when their class schedule allows them to be on campus at chapel time.
- Attendance will be taken at the beginning of all Chapel services.
- Excuses from Chapel shall be on the same basis as academic excuses [i.e. illness, death of a family member].
- Exemption from required Chapel attendance can be applied for through the office of the Dean of Students, but only for exceptional cases such as work, church or class obligations off campus during the Chapel period.
- Excessive tardiness, leaving chapel after attendance is registered, or other fraudulent practices shall be regarded as an absence.
- No more than four unexcused absences are permitted each semester. Excessive unexcused absences or disregard for Chapel Policy, appeals, and other details will be handled by the office of the Dean of Students. A report of excessive absences may be placed in the student’s permanent file in the Registrar’s Office.
- In conformity with the highest Christian standards, students are expected to dress with modesty and good taste, as appropriate for Christian workers and not offensive in an international environment.
- B. Koinonia Groups
Small groups provide greater opportunity for sharing, for interaction, and for the development of accountability relationships. Therefore, during first and second semesters, students are assigned to small groups which meet twice monthly for prayer, Bible study, and mutual concern. These are led by faculty members who generally host two regular meetings per month in their homes. Students with children are encouraged to find childcare for those times so that all participants can give full attention to spiritual enrichment.
These meetings allow students to become better acquainted with each other and with faculty members as well as to build stronger relationships. From these groups may also develop campus prayer partners and deeper concerns for one another’s needs and countries.
These faculty members also serve as spiritual advisors to the students in their group, individual sessions can be scheduled with the faculty member. Students who feel they are having difficulty in maintaining strong spiritual growth, or are going through a tough time, or are struggling with the integration of academic, spiritual, and community issues, should remember that these faculty advisors are available for counsel. All faculty members are here because of their commitment to the holistic development of students and would be happy to help.
- C. Mentoring and Accountability
Faculty MentorsWhile wanting all students to benefit from small groups and from a relationship with a caring faculty counselor, APNTS encourages, but does not require, mentoring relationships. These relationships are most effective when they develop naturally between people who choose to be accountable to each other. Students who desire the benefits of a regular time with a faculty mentor will find that professors and spouses are eager to share themselves in these ways.
APNTS may appoint student pastors who serve as peer counselors for students who may be experiencing cultural, emotional, spiritual, or other challenges during their time in seminary. The appointed student pastors are eager to serve the student community through pastoral care.
When the challenges and difficulties of life require counseling, there are members of the APNTS community who are able to provide assistance. APNTS has a counselor on staff. Additionally, the Seminary may refer students to a professional counselor.
Day of Prayer and Fasting
A daylong focus on prayer and fasting provides opportunities for guided prayer times, instruction in effective prayer times, along with group and private prayer sessions.
It is important for seminary students to maintain their own devotional life and not allow the pressures of academic life to rob them of personal time with God. The fact that much time is spent studying the Bible and theology for academics does not eliminate the need for personal time in prayer, Bible reading, and other devotional disciplines.
The APNTS library has many devotional classics, daily devotional guides, and inspirational books that are tools for spiritual nurture. Prayer rooms for men and women are located at the back of the Wooten Chapel.
The formal curriculum of APNTS is also designed to nurture spiritual growth. A course on Christian formation is required during the student’s first semester. This gives exposure to, and training in the spiritual disciplines that have traditionally been helpful to the development of Christian life, along with an introduction to materials that will enrich the devotional life. Each student is invited to experience new disciplines and incorporate them into the regular routine of campus life. Every class offered at APNTS includes a character formation component.
On Sundays, students are encouraged to be involved in one of the many local congregations for the following reasons:
- To integrate classroom theory and the practice of ministry
- To assist the development of a local congregation and to build the kingdom of God
- To put down roots in a regular, full congregational setting that will enable personal growth
- To provide students with the required ministerial experience that may lead to ordination
- To participate in ministry experiences that will enrich the educational process
- To provide each student with a pastor
National Associations are permitted to form for maintaining cultural identity and fellowship. Some of these groups hold a weekly worship service in their own language.
Spiritual Growth in the Classroom
All students should remember that the heart and the mind are not divided from each other. Thus, what occurs in the classroom is not unrelated to spiritual growth. In fact, the content and spirit of the courses that are taken should be integrated into one’s own spiritual understanding, development, and life. The classroom must nurture growth or else it does not accomplish its true educational purpose and is only informational, not transformational. That is one reason class usually begins with prayer, Bible reading, or a hymn.
Faculty Prayer Meetings
Each week begins with the faculty gathering for prayer. Students are invited to submit prayer requests through the Dean of Students or SBO Spiritual Life Chairperson.
- D. Some Guidelines for Cultural Days
- Once a year, the students will prepare the chapel service for their Culture Day. It should be a worship service that reflects the worship style of their country. Special music and prayers may be in their language. A simple, well-known chorus in their language could be taught to the campus community. Whenever possible, the message on cultural day should be brought by senior student from that country. In cases where a nation is represented by only one student, consideration may be given to scheduling such cultural days less frequently.
The following things are not appropriate:
- Political references;
- Ethno-centric or nation-superior references;
- Items that do not contribute to a worshipful atmosphere
- A brochure can be prepared as part of the chapel bulletin that will provide information about the country as well as the church and spiritual need in the country. If photocopying and computer assistance is needed, help will be provided from the Central Office.
- Students from the honored country may prepare a display that will help other students to understand the religions, history, geography, culture, dress, food, etc., of their homeland.
- The flag of the country can be displayed in the chapel.
- Students are encouraged to wear national attire on their culture day.
- Consideration should be given to coordinating with the Dean of Students and the campus concessionaire regarding a school-wide lunch on each cultural day with the following considerations:
- The country is not expected to provide a whole meal, but to suggest a flavor of the country that could be integrated with the regular menu.
- There can be an informal time after the meal for questions, interviews, etc., to elucidate information in addition to that shared in other forms, and to discuss things not integral to the worship setting of the chapel service.
- The lunchtime may provide opportunity to demonstrate cultural skills, practices, ceremonies, and the like.
- A. Chapel Services
- II. Academic
- A. General Information
Education in the Church of the Nazarene prepares both laity and clergy for Christ-like service in the kingdom of God. Education is one of the means by which the global mission of the Church of the Nazarene, “go make Christ-like disciples in the nations,” is fulfilled. The church’s core values impact the curriculum and impel each school toward excellence as it reflects in its context what it means to be Christian, holiness and missional in character.
All academic policies and information can be found in the APNTS Catalog which is available for viewing on the APNTS website.
- B. Library
The Library exists to provide the essential material and information not otherwise easily obtained by the faculty and students. It is our hope that the students and other users will receive maximum use and benefit from the Library so they may be well equipped to advance the Kingdom of God. See the Library Handbook for library policies and regulations related to the use of the library facilities.
- Library Hours
- Tues., Thurs., Friday 8:00 a.m. – 9:30 p.m.
- Wednesday, Saturday 8:00 a.m. – 5:00 p.m.
- Sunday CLOSED
The Library is closed during chapel hours, Wednesday evenings, and certain holidays. During semester and summer breaks the Library is open Monday through Friday from 8:00 a.m. to 12:00 noon and 1:00 to 5:00 p.m.
A photocopy machine is available in the Library. Check the Library Handbook for a list of charges.
- Musical Instruments
Only the keyboards located in the Library media room and the Dining Hall should be used for practicing.
- Online Resources
APNTS subscribes to a collection of online journals that can be accessed from any Internet-connected computer. The link is search.ebscohost.com. Students will receive username and password information from the library staff. APNTS also uses Moodle to facilitate distribution and collection of course materials. The link is learn.apnts.edu.ph. See the IT staff for more information.
- Library Hours
- C. Scholarships
A number of scholarships are available to qualified students. Students may obtain an application for scholarships in the Central Office.
- D. Student Retention
- ACADEMIC WARNING
An Academic Warning is issued to students who receive less than a 2.0 GPA in any given semester.
- ACADEMIC PROBATION
A student must establish an average of “C” (2.0) or higher in the first semester and maintain this average through the course of study. At the close of each semester the Academic Dean reviews the quality of each student’s work in order to take special note of the students with academic problems, and places on academic probation: (a) students with pre-seminary deficiencies; (b) students with an overall graduate GPA below 2.0; (c) those who have not yet passed the seminary English test; and, (d) those who have received below 2.0 in two successive semesters. The Academic Dean advises such students to show marked improvement in the next semester’s work, and if improvement is not then considered satisfactory, the student is not permitted to continue as a student at APNTS.
- A. General Information
- III. Social Life
- A. Student Association: SBO
We may have all come on different ships, but we’re in the same boat now.
~ Martin Luther King Jr.
A major goal of APNTS is to provide an environment for living which will add to the student’s total education. Group living provides students with the advantage of broad experience in working and living with others of varied cultural backgrounds and in understanding human relationships. The Dean of Students works directly with student leaders in order to develop an atmosphere in which the students have the opportunity for leadership roles as well as social, educational, cultural, spiritual, and recreational activities.
- Student Association: Student Body Organization
All students of the seminary are members of the Student Body Organization. The Student Body will elect members of the Student Council. Only students who have completed a full year of studies at APNTS shall hold SBO offices and be members of the Student Council.
The Dean of Students supports the Student Council in developing, planning, and implementing student activities. The Student Council maintains an office in the NCEE building.
- B. National Associations
Members of national/ethnic groups represented in the APNTS community may organize themselves as cultural fellowship with a constitution and elected leaders as long as such organizations do not oppose or reject Christian principles and the aims and purposes of the Seminary, and as long as they promote unity, understanding and cooperation among the various cultural groups at APNTS.
A National Association should serve as source of information, inspiration and encouragement amongst its constituency.
Recommendations to APNTS Administration from the national groups should come through the national group leader. Periodically, the Dean of Students will meet with the group leaders to discuss issues of mutual concern. National/ethnic associations cannot establish policy for the Seminary.
The Dean of Students, when deemed necessary for the efficient fulfillment of the aims and purposes of the seminary, may organize a committee of National Association leaders. The Administrative Council must approve the establishment of the committee.
- C. Social Relationships
Courtship and relations with the opposite sex are to be conducted with the highest level of Christian propriety. Students are expected to conduct all courtship-related activities with modesty and good taste, as appropriate for Christian workers and not offensive in an international environment.
The Women’s Dormitory, including the steps, are off-limits to all male students and male off-campus visitors at all times.
The Men’s Dormitories, including the steps, are off-limits to all female students and female off campus visitors at all times.
Mixed single student parties are not allowed in the dormitories.
- D. Student Center
Currently the Student Center is the dining room portion of the Dining Hall. It provides facilities for student interaction and social activities. Internet connections are provided for the convenience of those students who have their own laptop computers. Facilities include a TV, and a piano. Additionally, a network of desktop computers is provided for general use at the computer lab, 3/f NCEE Bldg. Other equipment available includes the ping pong table 2/f NCEE Bldg Guidelines:
Students are responsible for keeping the Student Center clean and orderly at all times.
Scheduling of the Dining Hall for major events must be processed through the Central Office calendar. Non-student events are limited to no more than two per month without SBO approval.
Quiet is to be observed after 11:00 p.m.
Remember that the space and equipment is to be shared by all students.
- E. Children
Playground facilities are provided for children on campus.
Some areas are off-limits as children’s play areas including the following: the railing of the bridge; the area near the mail boxes; the entrance driveway and campus roads; in and near the classroom building, shop, and construction sites; the foyers of the NCEE building and Owens Hall; the elevator in the NCEE building, in the creek; in the classrooms; and in the library.
Parents, please help your children appreciate the beauty of the trees, plants, and flowers on campus and learn to keep them healthy and beautiful. This should also include teaching your children to help maintain litter-free buildings and grounds.
Children must be accompanied by their parents or other supervisors when they are in the student lounge areas.
- F. Visitors
Visitors of students are requested to register at the main gate of the campus. Visitors are not permitted to stay overnight in the dormitories or apartments except by written permission of the Dean of the Students or Housing Coordinator, and after financial arrangements are made at the Business Office. Arrangements for overnight guests are to be made in advance. Resident Assistants should be informed of overnight guests. In an emergency situation, residents are expected to contact the Dean of Students. If the Dean of Students is unavailable, please contact another administrator. The current charge for overnight guests is found in the fees brochure. The following guidelines should be followed;
- A written request should be filed with the Dean of Students by the student or prospective guest giving the purpose of the visit, duration of stay at APNTS, and particulars about the guests before their arrival on campus. The “Permission to Stay Overnight” form is available in the Central Office.
- The guests or student hosts are expected to have their own bedding, linens, and related items. It is the responsibility of the host student to see that these things are taken care.
- The maximum duration of stay at APNTS is three nights.
- Failure to comply with the above policies will lead to the imposition of fines and/or the loss of the privilege of continuing to stay on campus.
- The student who entertains an unauthorized guest will be charged a fine of one hundred pesos (P 100) for the first night and a fine of two hundred pesos (P 200) for the second night. The third time the offender’s name will be forwarded to the Administrative Council for disciplinary action.
- G. Student Conduct
The Seminary’s standards of student conduct should be considered carefully for they describe the ideals of the community life at APNTS. Students who do not share commitments to similar values should weigh the effects of these standards upon their own comfort within such an atmosphere. These ideals are intended not as boundaries to struggle against but as portals to a way of life that is truly free and growing. Students who do not voluntarily agree to the seminary regulations should not enroll.
It is expected that students reflect Christian character and behavior that contribute to the fulfillment of the objectives and purposes of APNTS. In addition, it is expected that students will conduct themselves in a manner which reflects Biblical standards for Christian living oriented around the general and special rules and statement of beliefs in the Manual of the Church of the Nazarene.
Specifically it is expected that students will:
- Demonstrate responsible Christian maturity by showing concern and respect for the freedom and rights of others.
- Give thoughtful attention to the development of personal values as a basis for wholesome Christian conduct.
- Avoid participation in any form of violent individual or mass behavior on or off campus.
- Avoid entertainments that are subversive of the Christian Ethic.
Our people, both as Christian individuals and in Christian family units, should govern themselves by three principles. One is the Christian stewardship of leisure time. A second principle is the recognition of the Christian obligation to apply the highest moral standards of Christian living. Because we are living in a day of great moral confusion in which we face the potential encroachment of the evils of the day into the sacred precincts of our homes through various avenues such as current literature, radio, television, personal computers, and the Internet, it is essential that the most rigid safeguards be observed to keep our homes form becoming secularized and worldly. However, we hold that entertainment that endorses and encourages holy living and affirms scriptural values should be affirmed and encouraged. We especially encourage our young people to use their gifts in media and the arts to influence positively this pervasive part of culture. The third principle is the obligation to witness against whatever trivializes or blasphemes God, as well such social evils a violence, sensuality, pornography, profanity, and the occult, as portrayed by and through the commercial entertainment industry in its many forms and to endeavor to bring about the demise of enterprises known to be the purveyors of this kind of entertainment. This would include the avoidance of all types of entertainment ventures and media productions that produce, promote, or feature the violent, the sensual, the pornographic, the profane, or the occultic, or which feature or glamorize the world’s philosophy of secularism, sensualism, and materialism and undermine God’s standard of holiness of heart and life.
This necessitates the teaching and preaching of these moral standards of Christian living, and that our people be taught to use prayerful discernment in continually choosing the “high road” of holy living. We therefore call upon our leaders and pastors to give strong emphasis in our periodicals and from our pulpits to such fundamental truths as will develop the principle of discrimination between the evil and good to be found in these media.
We suggest that the standard given by John Wesley by his mother, namely, “whatever weakens your reason, impairs the tenderness of your conscience, obscures your sense of God, or takes off the relish of spiritual things, whatever increases the authority of your body over mind, that thing for you is sin,” form the basis for this teaching of discrimination. (From MANUAL of the Church of the Nazarene.)
The Use of intoxicating liquors as a beverage, or trafficking therein; giving influence to, or voting for, the licensing of place for the sale of the same; using illicit drugs or trafficking therein; using of tobacco in any of its forms, or trafficking therein. (For further information see MANUAL of the Church of the Nazarene.)
- Disciplinary Action
One or more of the following measures will be taken by either the Faculty Council and/or Administrative Council with an errant student:
- A Statement of the regulation with an official warning concerning future behavior.
- A status allowing the student to remain on campus with particular conditions specified. Students who are on academic, chapel or moral conduct probation cannot participate in extra-curricular activities without special permission of the Administrative Council.
- Suspension: An involuntary separation of the student from the Seminary for a specified length of time.
- Withdrawal: The student is permitted voluntary withdrawal without the privilege of returning until a time specified by one of the Deans concerned or the Administrative Council.
- Expulsion: A permanent separation of the student from the Seminary with an appropriated notation on the student’s record of the reason for such termination.
English is the expected medium of communication on campus, including classrooms, dormitories, the library, and the dining hall, except in private conversations with the close associates and outsiders, or in situations where the native tongue is the most appropriate to use.
We encourage students to remember the Sabbath day and keep it holy. We expect students to become involved in a local church for worship and ministry and to faithfully attend Sunday worship services. Sabbath is a day of rest, a day of re-creation. Therefore we ask students not to make unnecessary demands on faculty, administrators, staff or their fellow students that would require them to work on Sunday. We encourage students to organize their life in such a way as to avoid excessive studies or other work on Sunday so they can rest and be renewed. Because we live in a multicultural environment, we also ask students not to engage in activities or behaviors on Sunday that would be offensive to a brother or sister in Christ or diminish the witness of APNTS in the local community.
- Social Media
While social media has been a great source of valuable connectedness with our friends and family, this can also be a potential source of negative information. We are very much aware and respectful of our diversity in cultures. While we would like to maintain a “transparency policy” on campus, it could serve to our best interest if we exercise restraint in the use of social media.
The following includes some areas where we would like to restrict postings on social media, without breaching our desire for transparency. Discussions in the following items is highly prohibited on social media:
b) Personal and Campus Privacy Issues
c) Security Matters/Issues
d) Employer-Employees Matters, unless instructional in nature;
e) Faculty-Student Matters, unless instructional in nature;
f) Other inappropriate items that will not be reflective of the values of the institutions that we represent.
Any violations related to this will be dealt with based on defined rules contained in the Students Handbook.
- A. Student Association: SBO
- IV. Residential Life
- A. Housing Philosophy
Better a dry crust with peace and quiet than a house full of feasting, with strife.
~ Proverbs 17:1
- Housing Philosophy
APNTS values the importance of families staying together during the study years. The school is committed to a residential, campus-based education, and its concern is to minister to the whole family.
Nevertheless, housing on campus is limited. Students who are hoping to live on campus should notify the Housing Coordinator as soon as they are accepted. Academic acceptance at APNTS does not guarantee housing on campus. As an institution of the international Church of the Nazarene, which greatly subsidizes the school, priority is given to those students who are members of this denomination as well as other denominations that sponsor full-time professors at APNTS. Housing, when available, is prioritized for full-time graduate students i.e., those taking nine or more hours for credit throughout the duration of a semester.
Housing is provided for both single and married students. Housing preference can be requested, but there are no guarantees that specific apartments will be available or assigned to specific students. If options for apartments exist, priority consideration will be given to second and third year students. Couples with children will be housed in apartments with bedrooms if available. Priority for Geneva Hall apartments will be given to married students without children.
Application for housing should be made in writing to the Housing Coordinator. Requests for housing should be made at the earliest possible date. All housing request for new first semester students should be received by the Housing Committee not later than July 1. Requests for housing during the week of registration itself will not be entertained.
Requests for housing re-assignments by returning students should be given to the Housing Coordinator by May 1 or earlier. Preference for reassignments to dwelling units will be given in order of the dates received. The Housing Coordinator reserves the right to revise housing deadlines and assignments in consultation with the Dean of Students.
New housing assignments are made at the beginning of each new semester and summer session by the Housing Coordinator in consultation with the Dean of Students. Specific roommate request are to be made to the Housing Coordinator at the time of housing application. The multi-cultural nature of the campus is emphasized in the housing assignments that are made.
Priority for student residency in the summer will be given to: 1) dormitory students enrolled in at least six credit hours of summer courses; 2) married couples enrolled in at least nine credit hours during the summer term; and, 3) visiting students from outside the Philippines enrolled in summer courses. Degree program students have priority over non-degree program students.
If there are housing vacancies in the summer term, non-enrolled continuing students and couples may be permitted to remain on campus at the regular semester dormitory rate. Both enrolled and non-enrolled continuing students who live on campus in the summer term will be charged fees as determined by the Business Office. Non-enrolled dormitory students will pay the fees at rates charged to students enrolled in six credit hours (or the equivalent if the student is enrolled in less than six credit hours) and married couples will pay the fees at rates charged couples enrolled in nine credit hours (or the equivalent if the student is enrolled in less than nine credit hours). Since the seminary incurs costs based on the number of on-campus students, these fees allow the seminary to recoup some of their expenses.
Both enrolled and non-enrolled continuing students should notify their Resident Assistant and the Housing Coordinator of their intent to reside on campus in the summer term by the second week of April. Permission will be granted based on available space and the student’s record of rental payments. Students who have a negative housing balance will need clearance from the Business Office in order to live on campus during the summer term.
- B. Housing Eligibility and Priorities
In determining eligibility and priority for campus housing, priority goes first to Nazarene, Wesleyan, and Free Methodist students. To qualify as a Nazarene student, the students must have joined the Church of the Nazarene in their home country at least 6 months prior to applying to APNTS and have submitted a letter of confirmation from their pastor.
Housing priority is given for full-time students. Priority goes to those from underdeveloped countries outside of the Philippines since they have fewer resources for finding housing in the community. Priority among Philippine students goes to those who do not reside in Metro Manila and thus do not have the possibility of commuting from home. Non-local Filipinos are persons living outside area bounded by EDSA on the West, Teresa on the East, Marikina on the North and Cardona on the South.
Since we are aligned with Asia Graduate School of Theology (AGST), we also give priority to the Nazarene students from other countries who come here for the purpose of studying at AGST so they can return to serve Nazarene institutions in their own country.
Couples in which both are full-time graduate students will have priority over those in which only one spouse is a full-time graduate student. Current non-Nazarene residents will have priority over incoming non-Nazarene students.
It is intended that students complete their degrees as quickly as possible, therefore, those who have resided on campus longer than the prescribed time needed for their degree will drop in priority. The limit for MACC and MARE students is 3 years; for M.Div. or 2 degrees is 4 years.
If housing space is inadequate, the first action will be to deny housing to newly arriving non-Nazarene (Wesleyan/Free Methodist) students. Anyone being asked to vacate housing for lack of space will be given a minimum of thirty (30) days’ notice.
APNTS reserves the right to move a student, a couple and/or family from one dwelling unit to another when circumstances warrant such a decision. Students are not allowed to transfer apartments without prior notice and approval by the Housing Coordinator. Students requesting a room transfer should complete a request form and submit to the Housing Coordinator for approval prior to any move.
- C. Housing Rental, Furnishing and Utilities Payments
Students in apartment / dormitories are encouraged to pay their monthly rent every 5th of each month. Overdue rental must be paid in cash one month before final exams. Providing student housing on campus requires a substantial financial investment on the part of APNTS. Rental payments help to offset these costs. Students with an overdue balance of more than 5,000 pesos may be asked to vacate their apartment/dormitory if they are unable to clear their debt in a reasonable time-frame as determined by the Business Office. Each semester students will sign a housing lease outlining the policies and guidelines governing campus housing.
Students are responsible for their utility bills. See the Student Fees brochure for additional information regarding charges.
To obtain gas for stoves, payment should be made to the Business Office. The receipt and empty gas containers should be brought to the designated person in Facilities Services for replacement. Please do not ask the crew to replace your gas tanks. No gas will be issued without exchanging the tanks at the time of receiving gas.
All electrical and/or gas appliances brought on campus must be approved by the General Services Coordinator before they are installed to protect against faulty equipment. Individual students are not allowed to bring heavy appliances such as refrigerators and stoves, into the dormitory without permission from the General Services Coordinator.
Married students may rent furniture and appliances if they are available. Students from developing countries are given priority in renting what is available at APNTS. Single students will share the rent for the furniture and equipment in the living room and kitchen area of the dorms.
Rental charges do not replace the one-time refundable deposit on furniture. A rental form will be available on registration day and is to be completed prior to finalizing the semester bill with the Business Manager. Current rental charges are listed in the Student Fees, Rentals, and Charges brochure.
- D. Housing Maintenance Guidelines
Every effort is made to provide adequate housing for students. In order to maintain a safe and clean environment, students will carefully observe the following:
- The basic furniture is to remain in the assigned room or apartment unless permission is given for its transfer by the Coordinator of Facilities Services. A fine will be charged against those violating this rule. Students are also expected to care for the furniture rented from APNTS and will be charged for damage to furniture beyond normal wear (see policy statement on Furniture Rental). Parents are responsible for damage done to apartments and/or furniture by their children.
- Keys to the apartments or dormitory rooms will be given to the students by the Housing Coordinator. The Business Manager will charge a refundable deposit for keys. Before students leave campus after graduation, dormitory and apartment keys may be left with the Housing Coordinator. (If the Housing Coordinator is unavailable, the keys may be left with the Business Manager.) Students will be charged a fine for lost keys.
- Students are expected to furnish their own bedding and personal effects. Seminary mattresses should not be used without linens. The laundering of bedding is the student’s personal responsibility. All rooms in the dormitories and apartments are to be kept clean and neat.
- For safety reasons, only the electrical appliances authorized by the seminary may be used. If students desire to use personal appliances, these must first be approved by the Director of Facilities Services.
- No flammable materials or explosives are allowed – this includes fireworks, petroleum products, etc.
- Garbage and trash are to be disposed of properly each day. Place all garbage and trash into plastic bags, tie securely and place into the barrels for disposal provided in each housing area. Do not dump leftover food (including rice) or trash such as shampoo envelopes into the drains. This causes clogs. These belong in the trash. Students are also responsible to instruct domestic helpers regarding garbage disposal.
- The porch, hallways, doorways and passageways should be kept unobstructed by shoes or personal belongings. Personal items should be kept inside your room.
- Wearing of shoes inside the house area is discouraged.
- Defrost the refrigerator regularly. Do not let the ice buildup and break the freezer door. The privilege of having stoves and refrigerators will be forfeited if these appliances are not kept clean. Do not use an ice pick or sharp instrument in the freezer compartment as it may damage the freezer.
- Only the Director of Facilities Services should give assignments to members of the crew. Student who need assistance are to make arrangements with the Director of Facilities Services. Employees on duty are not to be asked to help with personal projects either by students or by faculty. Their time is for official school business. If help is needed with personal projects, hire it.
- In the case of water leaks or electrical problems that need immediate attention, please report these as soon as they are detected so they can be dealt with immediately
- Do not do any repairs to furniture or buildings. Rather, submit the appropriate “Work Request Form” or “Furniture Request” for maintenance service regarding furniture damage, repairs, changing lights bulbs, etc. When using the “Work Request Form,” identify problems by giving specific building number and room or apartment number, and then the time the repairs could be made. Put the Request Form inside the “maintenance” box and not in the Director of Facilities Services’ personal mailbox. Verbal requests will not be acted upon. Under no circumstances are maintenance employees to be asked for special considerations.
- Every resident should maintain clean living areas to include their room, bathroom, kitchen cabinets, kitchen sink and countertop, refrigerator, stove, dining area, hallway, porch & clothesline areas. Residents may be assigned a day to clean. There will be occasional general cleaning days and everyone should participate in these communal works.
- Floors can be cleaned with a damp mop. Pouring water on the floor can result in damage for which the student responsible will have to pay. Mop water is not to be poured down the drains, but rather taken outside and poured on the ground. The drains are not designed to carry the heavy dirt from mop water.
- Fire is dangerous and potentially disastrous. Therefore, when using candles or mosquito coils, use either a ceramic or metal base to contain them.
- Do not leave kitchen stoves, irons, and other electrical appliances unattended. Appliances intended to be always on must be approved by the Dean of Students prior to use. A surcharge for additional electricity consumption might apply.
- The wardrobes for clothes in Geneva Hall are not to be moved at any time.
- Picture hanging in rooms and apartments is to be done with care. No nails should be used in walls – push pins are allowed. Consult maintenance for advice and help in hanging pictures, etc. on concrete walls. Damages resulting from improperly hung pictures will be the responsibility of the student.
- Use proper care when moving furniture. Protect linoleum floors by lifting rather than dragging heavy furniture across the floors.
- Keep all common areas clean (comfort rooms, foyers, student center, etc.) If you use it, clean up after yourself. Everyone is responsible to keep the campus clean. Leave things better than you found them!
- Students are permitted to hire daytime helpers for laundry, cleaning, and babysitting. Live-in helpers are not allowed. All helpers need to be registered with the Central Office to be issued a campus ID. A 1×1 photo is required. To obtain the campus ID, helpers will need to furnish proof of barangay clearance and police clearance. Additionally, helpers must furnish a medical certificate indicating the results of TB screening. Domestic helpers are expected to abide by all campus policies. Students hiring them are expected to orient these helpers to existing rules and regulations.
- Clotheslines have been provided for drying laundry. Please use only these areas for drying clothes (laundry as well as dishcloths, etc.) Please do not hang laundry on public porches.
Housing inspections will be conducted regularly. If those who check the dorms find that the kitchens are not being kept clean, the cooking privileges in the dorms will be suspended immediately.
- E. Housing Lifestyle Guidelines
Living in Christian community requires students to look after the interest of others, not just themselves. With this guiding principle in mind:
- All residents of campus housing, regardless of their denominational affiliation, are expected to abide by the lifestyle standards of the Church of the Nazarene including abstinence from all tobacco products, beverage alcohol consumption, illegal drugs, etc. Failure to comply with this policy or other housing rules disqualifies a person from campus housing.
- Students should respect the privacy of other students. Please do not enter dormitory rooms or family apartments without knocking and an invitation to enter. Do not enter a student’s room or apartment without the student’s permission.
- Quiet time should be observed from 10:00 p.m. until 5.00 a.m. Students with papers to type should go to the Student Center for their late night typing. Get clearance from the Dean of Students prior to late night Student Center use. When studying in dorms or apartments between 10:00 p.m. and 5:00 a.m., keep discussion at a low level in consideration of others. Be conscious of the volume of voices and audio equipment and heavy footsteps after 10:00 p.m. Silence in the study area/living room should be observed.
- All residents should be on campus by 11:00 p.m. The Resident Assistant will check regularly at 11:00 p.m. to make sure all residents are in the dormitory.
- Log sheets at the front gate and back gate should be completed each time you leave and arrive on campus.
- When guests arrive, the guest will remain at the gate until the student comes to get them.
- Residents wanting to study past 11:00 p.m. may study in the living room.
- Students spending the night off-campus are required to complete a request form and obtain prior approval from the Resident Assistant and Dean of Students.
- Visitors are welcome in the living room. Any resident who has visitors should inform other dorm residents ahead of time. Visitors must leave the dorm and seminary campus by 10:00 p.m.
- No men are allowed in the women’s dormitory with the exception of immediate family members of the resident. Notice by a visit from a male relative should be given to the Student Welfare Office and other women in the dorm in advance.
- Overnight guests will need prior permission by the Housing Coordinator or Dean of Students in order to stay in the dormitory. The Resident Assistant must be notified of overnight guests. The permission form should be completed and submitted for approval, along with payment of 150 pesos to the Accounting Office for the overnight stay. A maximum of three days is allowed – no overnight guests of the opposite sex.
- Sleeping in another room or dormitory is not allowed unless there is a prior special arrangement by a resident student. The Resident Assistant must be advised in advance.
- Conserve energy – turn off lights and other electrical appliances when they are not in use – especially when going on vacation or being off campus.
- Conserve water – turn on faucets only when necessary. Make sure faucets are completely turned off especially when going on vacation or being off campus.
- Students are not permitted to keep pets on campus.
- Anyone who is allowed on campus should have a purpose in coming onto the APNTS campus. All people who enter are to adhere strictly to our seminary policies.
- Each resident should be responsible for reading posted/personal notices on the bulletin board.
- All residents are required to attend meetings scheduled by the Resident Assistant.
- In case of emergency, contact your Resident Assistant and/or call the Dean of Students immediately. If the Dean to Students is not available, you may contact another school administrator.
- Do not leave rooms unlocked particularly when you will be going out for meals, worship, study in the library, or on off-campus trips.
- Be friendly to strangers on campus. In a pleasant way, ask who they are, whom they want to see, and even accompany them if possible to their campus destination.
- Report any missing items immediately to the General Services Coordinator or proper school authorities.
- Residents are required to report any unusual or suspicious activity or behavior of visitors, residents and/or workers to the guard-on-duty or to the General Services Coordinator.
- No firearms and/or incendiary devices such as dynamite sticks, hand grenades, and other deadly weapons are permitted on campus. Violators will be apprehended.
- F. Resident Assistants
The Dean of Students may select, with the approval of the Administrative Council, Resident Assistants to serve as supervisors in the women’s and men’s dormitories as well as the married student housing. The duties of a Resident Assistant include:
1. Bring housing needs and student concerns to the Dean of Students
2. Implement residential and social policy
3. Sign forms related to residential policy
4. Welcome and orient new students to residential living
5. Conflict resolution, including the calling of dorm meetings to address concerns as needed
6. Provide opportunities for devotions and fellowship
7. Coordinate social and spiritual activities with SBC
Resident Assistants found remiss in the performance of their duties will be replaced by the Dean of Students.
- G. Vacating Housing
Guidelines for students vacating campus housing after graduation:
Inform the Dean of Students of the date for leaving campus and of the time you are ready for final inspection of your dwelling unit, to check items that need to be replaced or paid for by the student.
Make final arrangements with the Business Manager for clearance and other requirements.
Students leaving campus temporarily for summer need to secure clearance and approval for temporary storage of their belongings. Storages fees will be charged.
Students leaving campus permanently or leaving for the summer need to secure Housing Clearance before they depart from campus. A clearance form may be obtained at the Central Office. Have the designated people sign the clearance form, then take the form to the Business Manager to receive final approval and to receive a gate pass.
No student is to take his or her belongings off campus without a release form. Upon the day of your leaving campus, your room key must be turned in to the Dean of Students, and final inspection will be made of your residence for cleanliness. The refrigerators must be cleaned and all food items are to be removed. Students with helpers must also comply with this directive. The room must be inspected before a pass is issued.
The deadline for students leaving campus after completion of their program of studies is within fourteen (14) days after graduation. Overstaying students will be charged the approved rate for transient guests/visitors. They are required to file a request for extension of stay with the Dean of Students for proper action.
- H. Important Forms for Residential Students
In order to ensure the safety and security of our students and our residential campus, students are asked to complete the appropriate form that are available in the Central Office including:
1. Off-Campus Overnight: when staying overnight away from campus for a short time.
2. Permission to Stay Overnight: when hosting overnight guests.
3. Student Clearance Form: when moving permanently from the APNTS campus.
4. Extended Absence Form: when staying overnight away from campus for an extended time, but planning to return as a resident.
5. Work Request Form: when needing repairs or notifying General Services about work needing to be done.
Notify the Resident Assistants or the Dean of Students if you plan to stay off campus overnight or for an indefinite period. Fill out the required Off-campus Overnight Request Form and leave contact information with the guard-on-duty.
Inform the Dean of Students and/or Housing Coordinator of overnight guest(s) using the Permission to Stay Overnight form, and register them with the Central Office before their arrival on campus. Unregistered guests are not allowed to stay on campus overnight.
- I. Laundry
Laundry facilities are provided on campus. The main area is available beside Geneva Hall, a second is located behind Unit 2, and a third is behind Unit 10. Coin-operated washing machines are provided for student use. Please follow the guidelines posted with the machine to help care for them. The following are some general guidelines to follow:
Conserve as much water as possible when doing laundry, especially during the dry season.
Do not allow water to flow continually through the sink from the faucet when doing the laundry.
- J. Dining and Kitchen Facilities
- The Dining Hall
Lunch is served Monday – Friday in the Dining Hall. Breakfast and dinner can be arranged in advance. The Dining Hall hours of operation are Monday – Friday, 7:00 a.m. – 6:00 p.m.
- Cooking in Dorms
Light breakfast, evening, and weekend meals in the dorms are permitted with the following conditions:
Garbage is to be disposed of daily in the proper containers out of the dorm.
Dishes and utensils are provided by students and not borrowed from the dining hall.
Dishes are washed immediately after use.
Students are to provide their own food for preparation in the dorm and not take food from the dining hall.
Students using a gas stove may purchase gas on cash basis only.
Violation of any of these conditions will lead to the loss of these privileges.
- K. Campus Water Supply
Water on the campus is from our own well and tests indicate that it is safe, although it is high in calcium. It is both chlorinated and filtered and can be used for cooking and drinking from any water faucet.
We also have our own refilling station located at Unit 6, near the Mini-Store. Procedure for buying water is as follows:
- Pay at the Central Office Cashier window to obtain a claim stub.
- Bring your empty 5-gallon container to the refilling station.
- Morning refilling service time is up to 10:00a.m.
- Afternoon refilling service time is up to 3:15p.m.
Please be informed that the refilling station will not be open during Saturdays and Sundays. Make sure you have reserved water for the weekend. Only two (2) containers will be allowed, free of charge, for each resident unit/entity. P150.00 deposit is required for every additional container. DELIVERY IS WITHIN APNTS PREMISES ONLY. APNTS CONTAINERS ARE FOR IN-CAMPUS USE ONLY.
- A. Housing Philosophy
- V. Support Services
- A. Health Services
Participation in the health plan is required of all students living on campus.
- What the Plan includes:
Payment of physicians’ office charges if the APNTS campus nurse recommends such visits. When the campus nurse recommends a visit to the office of a physician, payment for the office call can be made in one of the two ways:
- Money is advanced by the campus nurse. The student returns receipts and the balance of the money to the campus nurse.
- Student pays for the office call from personal funds, and is reimbursed by the Business Manager upon receipt from the physician, and campus nurse approval. Students who have received advanced payments for doctor’s visits and do not bring receipts for visits or medicine will be responsible for the entire bill. Also, these students will not receive advanced payments for subsequent medical expenses. Students must receive clearance from the campus nurse that all medical-related bills are paid before final exams. Clearance is given by the Business Manager.
Stock medicines at half price when purchased directly from the campus nurse on an emergency basis only. A 50% reimbursement for prescription costs, when the student has been referred by the APNTS campus nurse to the physician giving the prescription. Medicine discount is given only to students and families covered by medical plan.
In the case of an emergency when medication is needed prior to being able to see the doctor, the campus nurse may provide an initial dose (1-2 pills), until a prescription can be obtained.
Room, doctor, and lab expenses for hospitalization due to accident and illnesses incurred while studying at APNTS must be approved by the campus nurse. APNTS will pay the above-mentioned expenses based on a ward-bed only.
Also, APNTS will pay 50% of the cost of medicine for the student while he/she is in the hospital (based on prior approval). It is the student’s responsibility to pay the remaining 50% of the cost of medicine accumulated during the hospitalization.
The maximum amount paid by APNTS for each incident is PhP 2,000.00
The period of coverage is from one registration period to the next. Students are not included in the plan in the summer.
- What the plan does not include:
- Pregnancy care and complications due to pregnancy.
- Immunization of children and infants.
- Routine dental care.
- Routine optical and hearing care.
- Diseases, illnesses, or physical conditions developed prior to enrollment at APNTS.
- Accidents or illness incurred while on vacation, school breaks or on non-APNTS related activities away from campus.
- Expense incurred beyond rates of the plan as identified on the above.
- Procedure to follow when a student feels sick.
For common illnesses, the campus nurse should be notified between 9:00 a.m. and 4:00 p.m., Monday, Wednesday, or Friday, for a consultation, or to arrange for a clinic appointment.
The student must get permission from the campus nurse for a physician’s referral. It is the student’s responsibility to arrange transportation to and from the physician. The student should not take any prescription medications before consulting a doctor.
For serious illnesses or severe injury the campus nurse should be notified immediately. In case of an emergency on campus, the student should be taken to one of the following nearby hospitals for immediate treatment: Medical City on Ortigas Ave.; Manila East Hospital; or Unciano Hospital in Antipolo. Someone should attempt to notify the campus nurse of the emergency right away. If no nurse is available, any faculty member may be informed, and the nurse should then be informed as soon as possible.
- Procedure to follow for obtaining reimbursement of expenses by the Health Plan:
- Submit the official receipt for covered expenses to the campus nurse.
- The approved receipts will be signed by the campus nurse and returned to the student.
- Take your signed receipts to the Business Manager for reimbursement.
These are guidelines adopted by the APNTS Administrators to assist you with your medical expenses while at APNTS.
- B. Sports Facilities
Policy Concerning Sports Facilities:
A basketball court, volleyball court, mini-soccer field, badminton court, and ping-pong table are provided on campus. Sports and Games Equipment may be borrowed from the Student Body Organization office, if available. Use of the sports facilities is controlled by the Administrative Council through the Dean of Students. Scheduling of the use of the recreation site should be done through the Central Office.
The General Services Coordinator should be informed beforehand if a team or teams are coming to play at the sports facilities, so that the gate guard can be notified of the expected visitors and event ahead of time.
The area behind the Chapel is available for soccer and/or volleyball. The basketball court is located next to Nazareth Hall. Ping-pong and badminton facilities are currently located on the second floor of the NCEE Building.
- C. General Services Department
- Building and Grounds
Picking of flowers and tree fruits on campus are not allowed. Fruit fallen on the ground may be picked up by the residents. Items on campus are not to be taken out or brought outside the campus without the written permission of the Director of General Services.
The Seminary maintains the services of a security company. Guards are stationed at the gates in particular and no one is allowed to interfere with the performance of their tasks. Students should report all suspicious activity to the Campus Security Director.
The guards-on-duty at the gates are authorized and instructed to open and make security checks of all bags, kits, cases, boxes, trunks and the like brought in or out of the Seminary by students, visitors, and campus workers. Cooperation regarding this matter is highly appreciated.
Students’ access to the campus is through the front gate. Back gate access is available to those who reside on that side of the campus. It is requested that those accessing the campus through the back gate between 9:30 p.m. and 7:30 a.m. exhibit patience as the guard-on-duty may not respond immediately to a request for entry. When leaving the campus, students should advise the guard-on-duty of the approximate time of their expected return.
Students are to be inside the campus by 11:00 p.m. and until 5:00 a.m. Exceptions need to be arranged with the Dean of Students. Quietness is to be maintained during the hours of 11:00 p.m. to 5:00 a.m.
Students, staff, and visitors are prohibited from socializing with the guards-on-duty. They are not to be distracted form their duties. Students are not to use the front gate and back gate phones when receiving calls.
All visitors of students will remain at the gate until received by a host student who will come to the gate. If the student does not respond, the visitor will be denied entry, unless it is the student’s immediate family member, in which case the Central Office or General Services Director must be notified.
APNTS implements a “NO I.D., NO ENTRY” policy. Visitors and helpers of students are required to deposit their government-issued I.D. to the guard-on-duty upon entry. They will be issued either a visitor’s pass or a worker’s pass. The visitor’s pass or worker’s pass is to be worn while on campus and will be surrendered to the guard-on-duty upon exit. The helpers’ bag(s) are to be inspected before exit.
- Parking and Vehicles
Student parking is under the supervision of the Director of General Services. Parking area for guests is located near the front gate beside the Nazareth Hall.
When a vehicle is used by the Student Council, the Seminary will supply the gas and oil and the Student Council will pay for the driver at the hourly rate with a minimum of two hours (plus over time charges if applicable). The Student Council will also be responsible for all tolls, parking fees, etc.
Request for non-regular use of vehicles should be made 7 days in advance. Such requests must be made on the appropriate form and must be approved by the President (or his representative) and the Director of Facilities Services.
Students arriving at the airport or port to enroll at APNTS for the first time will receive one free pick-up and transportation to APNTS by a Seminary vehicle, if the vehicle and driver are available. The first time pick-up for newly enrolled students cannot be “saved” to use at a later time, and cannot be “transferred” to a friend or family member.
For insurance reasons, all drivers must be selected from a list of approved drivers maintained by the Central Office.
- D. Central Offices and Communication
- a) Central Office is maintained for the purpose of transacting seminary business.
- b) Business Hours are Monday through Friday, 8:00 a.m. to 12:00 noon; 1:00 p.m. to 4:15 p.m.
The receptionist desk is located in the NCEE lobby. The receptionist is able to answer nearly any question you might have regarding living and studying at APNTS. If the receptionist does not know the answer to your question, you will be directed to the person who does know. Receptionist hours are 8:00 a.m. to 5:00 p.m.
- Business and Finance
- a) The Business Manager is regularly available for consultation regarding student account inquiries by appointment.
- b) Student accounts must be settled every month and all bills must be paid by the Friday before final examination week each semester and summer session.
- c) Overdue library charges, fines, photocopy charges must be paid in cash.
It is expected that students will be responsible for their financial affairs and Seminary obligations while at APNTS.
The Seminary does not loan money to students.
Every student is strongly discouraged from borrowing money from any member of the Seminary faculty and staff, classmates or church members, and from having charge accounts in the neighborhood stores or shops.
Students with excessive debts will be subject to disciplinary action.
2016-2017 Account Receivables Policy:
1. The Allowed account receivable per student is Php. 5,000.00.
2. A student with aging account receivables of more than one 180 days, even if the is below Php. 5000.00 will not be allowed to enroll unless he or she has first paid in full the outstanding balance.
3. The down payment is at least 25% of total tuition fee and at least 75% of general/miscellaneous payment.
4. For first time student enrollment, down payment of at least 25% of total tuition fee and 100% general/miscellaneous payment.
5. Amounts written off the books will be placed on a collection list and pursued except under the following conditions:
a. On notice of death and/or notice from the person estate that no funds are available.
b. Debt is disputed and the seminary has no satisfactory documentation to collect.
c. Bankruptcy notice is received.
d. All contact efforts and means of finding an individual has been exhausted and documented.
Our Registrar is Judy Pabilando. She is regularly available to assist you with all matters related to registration and academic records. She can help you with transcript requests, certificates, and other items related to documentation of your student career at APNTS. Her office is located in the Central Office, and her office hours are 8:30-12:00 and 1:00-5:30.
- Student Visa Officer
Michelle Lorena Cainglet serves as the Student Visa Officer for APNTS. She assists international students in the processing of their student visas. It is extremely important that you comply with all the visa requirements, as the Philippine Bureau of Immigration monitors the visa status of our students quite closely. The office hours for the Student Visa Officer are posted on the window of the Registrar’s office.
Incoming student mail is placed in the mailboxes in the Owens Hall lobby Monday through Friday. Outgoing mail is collected from the box daily by the messenger who goes to the Taytay Post office. Students are responsible for correct postage. Stamps can be purchased in the Central office.
Incoming mail should be addressed as follows:
Ortigas Avenue Extension
Mailboxes are for mail only. They are not for locker purposes. Commuting students may access a locker through the library.
The “suggestion box” is designed for you to bring suggestions, observations, and comments to the attention of the Seminary Administration and/or faculty. The SBO President has the key to this box.
The “parcel” box will be used by the Central Office for oversized packages that do not fit into the mailboxes. You will receive a note from the office if you have a parcel that day.
Both the “outgoing mail” and the “Suggestion|” boxes have locks and will be locked to protect your letters and written suggestions.
- Bulletin Boards
Bulletin boards are provided in Owens Hall, NCEE Lobby and at the library for information and announcements of various types. The glass doors at the front entrance to Owens Hall and NCEE are not for posting information or announcements. Secure permission from the SBO and Dean of Students to post any information regarding student life or student activities.
- Internet and Telephone
APNTS provides Internet service to students on campus. Student IT fees cover some of the cost of this service. Various wired and wireless Internet access points are available around campus. See the IT Handbook for more detail.
APNTS also provides an email address to students. It is extremely important that you monitor this address, as professors and administration will communicate with you through this email address. See the IT staff if you lose your username or password.
Many classes at APNTS use Moodle as a central website for course information. Many professors require submission of papers electronically through Moodle. (This is a benefit to you, since you so not incur the cost of printing your papers.) The IT staff can assist you to get started with Moodle.
- i) The APNTS telephone lines are primarily for seminary business. Calls not directly related to seminary business should be limited to three (3) minutes, especially during business hours.
- ii) The Central Office does not interrupt a class session to call anyone to the phone unless it is an extreme emergency. If a call comes in, a note will be placed in the student’s mailbox regarding it.
iii) Incoming collect calls to students will not be accepted.
iv) Answer the phone when it rings. The phone is the responsibility of all residents.
- E. Student Volunteerism
Student Volunteerism is work given without pay in various campus programs. Student volunteerism is always welcomed. Under certain conditions this volunteer work may substitute for the required number of hours a student is required to take in order to live on campus. Volunteer student hours will be monitored and coordinated by the SWAP Director.
- F. Student Handbook Revisions
The Student Handbook may be revised by the Administrative Counsel. Students will be notified of revisions in a timely manner. Students who have questions or concerns may bring their concerns to the Student Body Counsel and/or the Dean of Students.
- A. Health Services
Child Protection Policy
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