Library Handbook | Asia-Pacific Nazarene Theological Seminary

Library Handbook

GENERAL STATEMENT

The APNTS library has been in continuous development since the beginning of the seminary in 1983. It is a theological library therefore the collection essentially comprises materials in the area of religion. However, other fields are represented as well. The library is strong in areas related to Wesleyan studies.
Books that were donated to the Metro Manila Retreat Center became the nucleus of the library collection of the APNTS. With the coming of Dr. E. LeBron Fairbanks in 1984, the need for a larger collection was recognized, so, from Emerald Isle Books, he ordered many thousands of volumes valued highly for their antiquity. The first collections that arrived contained 7,000 volumes to be processed. This included a broad range of subjects, but concentrated in the areas of the Church of England and the Church of Scotland. The second collection, which arrived a year later, included 4,000 volumes and had a greater concentration of works on Methodism, and John Wesley.

In the following years, 1985 to the present, several people have contributed significant collections in different areas. Some examples of these includes Dr. Donald Owens, Asian Studies; Dr. E. LeBron Fairbanks, Christian Education and Pastoral Ministry; Dr. Harvey Finley, Archaeology and Hebrew Language; Dr. William McCumber, General Works; and Dr. Willard Taylor, Bible and Theology. Some faculty members and several former students have also donated significant volumes from their personal collections. Through a yearly budget from the Nazarene Headquarters in Kansas City, professors are able to order additional volumes pertinent to their areas of expertise.

The library uses the Library of Congress (LC) Classification System. Many of the journals being subscribed to are indexed in Religion Index One, to which the library also subscribes.

Through the years, many people have had an important part in the development of the collection. National staff, Work and Witness teams and missionaries, both paid and volunteer, have worked diligently to provide this vital service to the students. The library depends heavily on student staff for the general work and for keeping the library open.

Erlinda Marcos served as Librarian from 1983 to 1984. Millie Gibson served as Cataloguer from 1983 to 1992. Anelia Bugaay joined the library staff in 1984, became Acting Librarian in 1992, and served as Librarian from 1997 to 2005. M. Robert Fraser served as Librarian from 1988 to 1992. Stephanie Brank Leupp served the library in several leadership capacities from 1990 to 2000. Melody Haynes served as Library Consultant in 2005. Ruth Salangsang began as Acting Librarian in 2006.

The library exists to provide the essential materials and information not otherwise easily obtained by the faculty and students. It is our hope that the students and other users will receive maximum use and benefit from the library so they may be well equipped to advance the Kingdom of God.

The Librarian

LIBRARY HOURS

During first & second semester and summer classes:

Monday, Tuesday, Thursday, Friday…… 8:00 a.m. - 9:30 p.m.
Wednesday and Saturday ……………… 8:00 a.m. - 5:00 p.m.
Sundays and Some Holidays…………………………CLOSED

During semestral and summer breaks:

Monday to Friday……………………………... 8:00 a.m. – 5:00 p.m.

The Library is also closed during chapel services and SBO meetings.

Library Media Center (Room 13) is open:

Monday to Friday……………………………………... 9:00 a.m. – 4:00 p.m.

Language

Because of the international composition of the patrons, ENGLISH should be spoken in all transactions.

Qualified Users

Students who are currently enrolled, faculty and staff of APNTS may use the library.
Alumni may use the library upon presentation of a valid ID and proof of former APNTS status.
Private researchers and college or graduate students from other schools may use the library upon presentation of a valid office or school ID, a referral letter from the office or school, and payment of a library fee of Php 50.00/day.

All Church of the Nazarene pastors and staff members of Philippine Field Office, World Mission Communication, and Asia-Pacific Regional Office can become Library Members by paying an annual fee of P500.00 (w/o internet privilege) and P1,000.00 (w/ internet privilege).

Loan Policy and Privileges

Current students, APNTS staff members and part-time faculty members may borrow fifteen (15) circulation books for a period of two weeks (this also includes the Reserved books, but reserved books have a shorter loan period). These are renewable thrice – on the due date – if the books have not been requested by another borrower or patron.
Faculty may borrow thirty (30) books for a period of 1 month. These are renewable twice – on the due date. Faculty may also borrow serials (except current issues) for 2 days. Said materials are renewable only once – on the due date.
Alumni, former faculty and staff members, private researchers and students have Library-Room-Use privileges only.
Alumni may borrow one (1) book at a time for two weeks (except reserved books) if they deposit P2,000.00 for a semester, 90% is refundable.
In borrowing and renewing library materials, patrons present their APNTS ID.
Patrons are not allowed to check out library materials for others, except for husbands and wives if both of them are enrolled.
To renew a book from the general collection or on reserve, the material to be renewed should be presented to the circulation desk.
A book can be renewed for the second time if no other patron has requested it. For the third time renewal, the material should be returned fi rst and have it stay at the library for 3 days to give other patrons who might need it the chance to borrow the book. If no one has borrowed the said material, then it can be checked out again.
When a book has been borrowed and it needs to be on reserve, the library has the right to call for the return of the said book.
Reserved materials are kept behind the circulation desk. The check out period is shorter than the books on circulation. The check out period of the reserve books is determined by the professor who recommended the materials on reserve. A patron should be aware of the due dates of reserved materials. Only those who are enrolled in the specific course are entitled to borrow books on reserve.
Reference materials, bound and unbound periodicals and theses are not to be checked out, except by faculty (see above). Only abstracts of theses can be photocopied.
Media Center materials may be checked out by individuals who are members of the APNTS community. The library staff reserves the right to recall any overdue material, equipment should they be needed by another patron. Media Center materials are the following:

• Sunday School Materials
A patron may borrow one packet of Sunday School Materials for three months.
• Maps
Maps are to be borrowed for APNTS classroom use only. They may be borrowed for a day.
• Video Tapes and Slides
Patrons may borrow two of the following items: video tapes, cassette tapes and slides, for a duration of one week. These materials should be returned to the media center when no longer in use.
• CD/Cassette Players
CD/cassette players are for APNTS classroom use only. Only faculty members may borrow the said players and bear the responsibility for the care and return of this equipment to the media center.
• Microfilm Reader Policy
This microfilm reader is a gift given in memory of Dr. M. Robert Fraser’s mother. Utmost care for this machine is highly encouraged. The guidelines for the use of this machine are the following:
1. A library staff person will show patrons how to use the reader; patrons should ask for assistance.
2. Please be very careful when handing the microfilm. Do not
touch the film, handle only by edges.
3. The microfilm reader will be closed 30 minutes before closing time.
• Musical Instruments
An accordion is available for APNTS related activities use only. The digital piano (with head phone) is for in-house use only.

Fines

I. Circulation Materials

P 10.00------------- per day (exclusive of Sundays and Holidays on which the Library is closed.)

II. Reserved Materials

P5.00---------------- for the first hour (or portion thereof)
P10.00-------------- for each additional hour
P100.00------------- one full day inclusive of Sundays and Holidays

It is costly to keep reserved materials pass their due time!!!…

III. Media Center Materials

A fine of P10.00 per day will be charged for any overdue materials.

IV. Notices

Overdue notices will be sent through email.

V. Damaged/Lost Materials

The patron is responsible for all materials signed out in his/her name. The charge for lost material will be assessed as follows:

Replacement cost of the book or any other material, including shipping (if any).
Processing fee (minimum of P100.00).
If the book is out of print, the cost of the book will be based on the latest auction value, or at least P500.00 if no value can be determined, plus the processing fee and the fine.
Overdue fine up to the date the patron reports the lost material to the librarian, or one month, whichever is less.
Replacement funds are non-refundable once the book has been ordered.
If the lost book is found and the replacement book has not been ordered yet, a fine of Php10.00/day is computed from the due date until the date of return, but not to exceed the current cost of the book.
Unpaid fines, photocopies and unreplaced lost books will result in non-issuance of books/library materials.
For media center materials. In case of loss or damage to any material or instrument, the patron needs to pay a certain fee for the repair, re-acquisition or reproduction of the lost or damaged material in this price value:

Printed Visual Aides, Teaching Aides---------------- P25.00 each
Study Guides and Teaching Guides------------------- P50.00 each
Slides------------------------------------------------------ P50.00 each
Cassette Tapes------------------------------------------- P100.00 each
Video Tapes---------------------------------------------- P500.00 each*
Musical Instruments------------------------------------- to be replaced
* or retail value of the video material in the market

VI. Credit limit up to P150.00 is allowed to every student for fines of returning library materials late. If not paid within a month, library privileges will be cancelled (including reserved materials fines).

Library Use Regulations

The patrons are admonished to follow the following regulations:

Patrons, upon their own initiative should voluntarily and willingly show all books and belongings to the circulation staff before leaving the library. Large purses, bags and briefcases shall be subject for inspection.
Patrons need to observe SILENCE at all times. Answering cell phones inside the library is prohibited. Upon entering the library cell phones must be in silent mode.
Absolutely no food or drink in the library. This attracts insects that destroy books.
Patrons need to be considerate of the sensitivities of others in their attire. Wearing of immodest clothing is not allowed inside the library.
Patrons are not to adjust the air conditioning units or open the windows. The library temperature is maintained to preserve the library materials.
Patrons are not to make any mark on library materials, including pencil marks. Even erasing causes wear. Patrons are not to fold the corners of book pages. Patrons need to be careful not to damage or mutilate these materials in any way.
Patrons are not to ask to use library supplies for personal use.
Patrons are not to reshelve books. After use, library materials are to be placed in the provided carts or at the circulation desk. Patrons may return newspapers to their proper racks.
Patrons’ children under age 12 are not normally permitted in the library. However, they may occasionally come for short visits and must be accompanied by either of their parents. They must be properly guided at all times and they are also to strictly observe the library rules. Note: Children without their parents cannot borrow books.
Patrons are to leave their tables or carrels neat at all times. Trash needs to be thrown away and chairs need to be returned to their proper places.
Patrons are not allowed in the staff working areas.
The telephone is for business calls only. Except for emergency cases, the library staff need not be responsible for informing patrons of their telephone calls.
Visitors have to secure a visitor’s pass in the service area and log in the visitors log sheet and pay the library fee.
Alumni should present their ID and log in the visitors log sheet.

Computer Use Regulations

Current students are allowed to use the computers. It is on a first come first serve basis.
All the computers are used for research, encoding and email purposes only.
No playing, chatting, watching movie, and downloading of unnecessary files from the internet.
Please do not change computer settings.
Please avoid opening unnecessary websites that cannot glorify God.
Please save your files in your network folders (see I.T. handbook). Files not saved in the network folders will be deleted.
Non-APNTS students or faculty are not allowed to use computers.

Photocopying Regulations

Patrons who want to photocopy materials should do their own copying. Library staff members are available to demonstrate the use of the photocopier.
Limit of 20 copies per patron. A patron may photocopy more than 20 pages only if no one is waiting to use the photocopier.
The faculty and the administrative staff do their own copying at the library on the same basis as above.
Any library material taken to the Central Office for photocopying by a faculty member should be checked out in the usual procedure.
Patrons are responsible to pay for their misprints.
Patrons have a credit limit of P150.00 only. If not settled in a month the printing and photocopying privileges will be canceled.

Photocopy and Printing Rates

Long bondpaper - P1.50/page
Short bondpaper - P1.00/page
Full image/photos - P5.00/page

Scanning - P10.00

Study Carrel Policy

At the beginning of each semester, students who are writing a thesis and visiting or adjunct faculty members without offices may apply for a carrel. Thesis-writers may renew their application up to the limit of twelve months. Carrel reservation is on a first come first serve basis. Upon reservation their name will be posted on the carrel. If there are still available carrels, the non-thesis students can apply for the remaining carrel/s.
Patrons who are assigned a carrel may use that carrel whenever they are in the library, but must keep the desk portion cleared off when they leave the library. Other patrons may use that carrel, but must surrender it to the assignee when asked.

Patrons assigned in a carrel may request a key for the drawer. There is refundable P100.00 deposit for the key. It needs to be returned at the end of each semester. Non-thesis writers who to used the carrel will have 75% refund.

In addition, assignees may leave books and personal belongings well arranged on the carrel shelf when they are absent at their own risk. The library assumes no responsibility for patrons’ belongings. Library books kept on the carrel must be checked out. Books that are not checked out will be removed from the carrels every Friday and will be reshelved.

For a non-assignee, all personal belongings must be taken out when leaving the library.
Patrons who deface or abuse the carrel policy may lose the privilege of the carrel use and may be fined and charged for repairs and lose their library privileges.

The carrel area is a study area and SILENCE is encouraged. If talking is necessary please use the area at the circulation desk or at the stairway lobby.

AGST Students’ Policy

The AGST Registrar will provide complete information on AGST students’ current addresses, telephone numbers, cell phone numbers, church affiliation, and guarantors to all the seminary libraries of the AGST consortium.
The individual students must be in good standing with regard to application and tuition fee payments. Library fees must be completely paid to the student’s host school before student can start borrowing books. The AGST ID must be validated by the Program Coordinator. At no time will the student be allowed to borrow library/materials if the ID is not presented.
A library fee of P1, 500.00/year or P750.00 per semester will be collected by the Host Seminary.
A maximum of 5 books may be checked out for 2 weeks with a book deposit of P200.00 per book (refundable upon return) from non-host libraries.
An overdue fine of P10.00/book/day will be charged on all late books.

Library Features

The library follows an open system. Patrons are given free access to most of the collection. The collection is divided into these categories:
1. General Circulation
These materials may be checked out at the circulation desk for two weeks. The limit is fifteen (15) books per student (including the reserved materials) and twenty books for faculty and staff members.
2. Reserved Materials
These materials, usually required for a current class are kept behind the circulation desk. These can be used in the library or taken out for a period determined by the professor. Patrons are to request help from the library staff and should not go behind the circulation desk or pull out materials by themselves.
3. Reference and Index Materials
Materials marked with an “R” (Reference) or placed on the library index stand without an LC Number are to be used only in the library and may not be checked out. Reference materials are shelved separately from the circulating collection.
4. Periodicals
Current issues are arranged alphabetically by title on the periodical rack. Bound issues are catalogued by LC Classification and shelved with the bound periodicals.
5. Rare Books
Certain rare or Valuable volumes are kept in the staff work area. Patrons are to ask the library staff concerning the availability of these materials.
6. Theses
These are the thesis and dissertation collection written by our faculty, graduate students and others in their expertise.
7. Media Center
The Media Center (room 13 in Owens Hall) is where the library special collections are housed. Collections that can be found are videotapes, slides, cassette tapes, maps, printed visual aides and teaching aides, microfilm reels, cd and cassette players and musical instruments.
8. Technical Section
The Technical Section of the library processes all the purchased and donated library materials. In this section, library staff members assign accession numbers, classify the collection by subject, and assign call numbers to each item used in the library.
9. Computer Area
It consists of eight (8) computer terminals with unlimited internet access. It can be used by students on their research and projects. It is directly connected to the printer.
10. Online Public Access Catalog (OPAC)
Starting First semester of school year 2005-2006, the card catalog has been discarded and has been replaced by the ATHENA On-Line Public Access Catalog (OPAC). Athena’s searching features are:
• It can look for specific items, general topics or even just browse the shelves without leaving your computer.
• It will let patrons know if an item is checked out, damaged, lost or on the shelves.
• It can convert the results of a search into a bibliography and have it printed.
• It can access the patron’s status information. Patrons can view information about their loaned items, reserved items, fine transactions, outstanding balances and estimated fines due for items currently overdue. Here’s how: (1) from the search menu, click access patron information, (2) enter the patron ID and surname, (3) click select.

Searching for Library Materials in the Athena OPAC

1. Searching for the book by using the author.
When searching for the book entitled Pentecostalism: Origins and Developments Worldwide by Walter J. Hollenweger. Type Hollenweger, Walter J. in the space given for searching, then, press the icon for author. All the books written by the author will appear on the screen, so you can choose the specific title of the book you need. If the specified book was found, click the icons with the book and you will find details concerning the book. You will also find the call number to help you locate the book on the shelf.

2. Searching for the book by using the title.
When searching for the book entitled A Wesleyan-Holiness Theology by J. Kenneth Grider. Type A Wesleyan-Holiness Theology in the space given for searching, then, press the icon for title. The book with this title will appear on the screen. If the specified book was found, click the icons with the book and you will find details concerning the book with the call number to help you locate the book on the shelf.

3. Searching for the book by using the subject.
When looking for the books about trinity. Type the word trinity in the space provided for searching. Then all the books about trinity will appear on the screen. Browse the titles, then, if you find the titles that interest you, copy the call numbers given and locate the books on the shelf.

Outline of L.C. Classification Schedule

A General Works
B Philosophy and Religion
B-BD Philosophy and Logic
BF Psychology
BH Aesthetics
BJ Ethics
BL Religion, Mythology, Rationalism
BM Judaism
BP Islam, Bahaism, Theosophy, etc.
BR Christianity, Church History
BS Bible
1-680 Whole Bible, Texts & Works about Whole Bible
701-1830 Hebrew Bible, Texts & Works
1901-2970 New Testament, Texts & Works
BT Doctrinal Theology, Apologetics
BV Practical Theology
1 - 1450 Worship, Ministry, Sacraments, etc.
1469 - 1650 Religious Education
2000 - 3799 Missions and Evangelism
4000 - 4470 Pastoral Religion
4485 - 5099 Practical Religion
BX Denominations and Sects
1 - 40 Church Unity, Ecumenical Movements Apostolic
100 - 189 Eastern Churches, Oriental Churches
200 - 750 Eastern Orthodox Church, Greek Church
801 - 4795 Roman Catholic Church
4800 - 9999 Protestantism
8201- 8500 Methodism
8699 Nazarene
C History, Archaeology, Numismatic, Heraldry, Genealogy, Biography
D History: General and World
DJK Eastern Europe
DS Asia
DT-DX Africa, Australia, New Zealand
E-F History: American
G Geography, Anthropology, Folklore, etc.
H Social Science
J Political Science
L Education
M Music
N Fine Arts
P Philosophy and Literature
PA Linguistics, Classical Lit., Greek
PB-PH European Language and Literature
PJ-PL Language and Literature of Asia, Africa, Oceana, and Hebrew
PN-PZ General Literature, American Literature, English Literature, Fiction, Juvenile Literature
Q Science
R Medicine
T Technology
Z Bibliography and Library Sciences

Shelf Arrangement

Books are arranged first by the letters on the top line. For example, books with call numbers starting with BV. Within a given letter group, books are arranged by numbers (digits) on the next line. On the third line is the author number, which is preceded by the first letter of the author’s last name. Unlike the primary classification number, these numbers (and any additional ones) are treated decimally. Thus the author number G36 precedes G4. See the examples below:
BR BS BS BX Z
300 68 68 4995 1131
S9 G37 G4 A6 A53